Manage Permissions by Group
Before you begin managing permissions at group level, you may want to know more about subscription licenses, admin and reporting access.
The application of user permissions can be simplified by using group policies.
When more than one group Policy is set, the User will inherit the highest level of permission set in Group Policy.
A green tick or check mark for Reporting Access, Admin Access or Subscription, under People or Group settings, means that access is being managed by Group via Group Policy rather than by Individual users.
To exclude a user from inheriting subscription from Group Policy, disable the 'Subscription applied via group policy' toggle from the individual's user profile.
Setting a Group Policy
A group policy for administrative and reporting access, and license subscription can be set within the Settings page of the Analytics 365 app. Select Groups from the ‘Edit People/Group’ menu on the left-hand side and select or search for the Microsoft Group on which you want to apply a Group Policy. Typically, this will be a Microsoft Security Group that is also used to manage permissions in Microsoft 365. Open the Group by clicking on the Members icon.
Group Policy settings for administrative and reporting access, and subscription type are managed from the top of the member page.
Where a change has been applied by Group Policy, a circle with a tick or check mark will appear against the user's name in the relevant column (administrative access, reporting access, subscription) and cannot be changed in user permissions.
For administration and reporting access, Group Policy changes will only be applied where the permission level is lower than the current settings.
For subscription licenses, users only inherit those assigned as part of Group Policy if the 'Subscription applied via group policy' toggle in the individual's user profile is enabled.
Managing Reporting Access by Group Policy
When managing user reporting access to Teams and Call Queues by Group Policy each group must have a Group Policy set. Applicable groups will be added to the User’s reporting access fields.
Once a Group Policy has been set, the Super Administrator can add Teams and Call Queues for extended reporting access within a user's profile. Go to the Manage Permission by Individuals page to find out more.
Video: Managing by group policy or individual user settings
Content is subject to change without notification. E&OE.
Related Articles
Manage Permissions by Individual User
Before you begin managing permissions at user level, you may want to know more about subscription licenses, admin and reporting access. Permissions can be managed permissions by group or by Individual user. We recommend that you manage permissions by ...Manage Your Licenses
Analytics 365 User Licenses The following table outlines Analytics 365 licenses and their features. Features Free Insights Collaboration Analytics Manage Analytics 365 administration ✓ ✓ View other paid users' dashboards where permitted ✓ ✓ Explore ...Subscription Licenses and Permissions (Admin & Reporting Access) Overview
Subscription Licenses For a users Teams activity to be included in reports, they must have a paid license. Choose the Collaboration Analytics user license for all users that need to be reported on. Those with the free Insights license can report on ...Administration Access
Analytics 365 has the following administration access roles available: Super Admin Admin No admin access (None) People in Analytics 365 settings are auto-learned from Microsoft 365 administration. Profiles saved against people in Analytics 365 will ...Getting Started for Administrators
Users with Admin access to Analytics 365 are members within an organization who have been granted Admin access by the Super Administrator. Administrators can manage the permissions for a subsection of the business. There will most likely be one ...